Tenderdesk Lead

  • Yuma Utrecht, Yuma Brussels
  • Fulltime
  • Senior

Tenderdesk Lead

Utrecht - BENELUX | 32 - 40 hours | Senior |

Yuma is a forward-thinking IT partner that helps organizations unlock their full potential through innovative technology solutions. With a comprehensive portfolio spanning the entire IT landscape, we empower businesses to accelerate their digital transformation and achieve sustainable growth. To further expand this, we are looking for a highly organized and strategic Tenderdesk Lead to set up and manage a centralized Group Tender Desk that will support the organization across all tender-related activities. In this role, you will lead the design, implementation, and continuous improvement of the tender process to ensure high-quality submissions and increased win rates. After the initial setup, you will be responsible for running the desk, coordinating cross-functional inputs, and ensuring compliance, efficiency, and excellence in all tender submissions.

What you’ll do

Setup Phase:

  • Design and implement a scalable and standardized tender management process across the organization

  • Define governance, workflows and templates for efficient tender response coordination

  • Identify tooling needs and support the selection and implementation of digital solutions

  • Align the tender desk strategy with commercial, legal, and operational stakeholders across our organization and regions

  • Establish clear roles and responsibilities for all contributors involved in tender preparation

Operational Phase:

  • Act as the central point of contact for all incoming RFPs, RFIs, and tenders

  • Organize survey of official tender platforms and identify valuable tenders for the Group Lead and coordinate the tender process end-to-end: qualification, response strategy, content collection, review, submission and debrief

  • Manage deadlines, allocate resources and ensure compliance with all tender requirements

  • Build and maintain a knowledge base of standard content, reusable materials and best practices

  • Collaborate with Sales, Legal, Finance, Delivery and other stakeholders to ensure high-quality, tailored responses

  • Track and report on tender success rates, timelines and areas for improvement

Who you are

  • Education: Bachelor’s degree in Business Administration, Marketing or a related field

  • Experience: 5+ years of experience in bid/tender management, proposal writing or commercial operations

  • Languages required: Fluent in Dutch, French and English (written and spoken)

  • Strong leadership, excellent organizational and project management skills. Detail-oriented, structured and able to manage multiple deadlines

  • Strong communicator who can manage stakeholders at all levels across diverse cultures and geographies. Embracing feedback and shared ownership of results

  • Familiarity with CRM software and a general understanding of technical concepts related to the product or service offering

Why Yuma

At Yuma, we combine AI, data, and software expertise with a strong people-first culture. You will have the opportunity to shape a key part of our cloud organization and directly influence how we deliver secure, future-proof cloud services across the Benelux.

What you’ll get from us

  • The chance to join a young, dynamic, entrepreneurial environment where initiative and ownership are valued, with a strong contribution to the Company evolution

  • Opportunities for professional growth and advancement

  • Competitive salary & mobility budget

  • The opportunity to work closely with the CCO

About Yuma

Yuma is an end-to-end digital transformation group in the Benelux. AI, data, and software development are key drivers of change, but we believe there is no digital transformation without human transformation. That’s why we combine a people-centric mindset with a hands-on approach and best-in-class expertise.

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